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Equal Employment Opportunity Sample Policy Template

Set clear expectations for fair and equitable employment practices. Use this customizable sample policy to address nondiscrimination, reasonable accommodations, reporting and protection from retaliation.

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Four women sit around a conference table with laptops and tablets, smiling and talking in a bright, modern office with large windows.

Establish clear equal employment opportunity standards

Define fair employment practices

Set expectations for employment decisions based on merit, qualifications and job performance while addressing discrimination, harassment and other forms of unlawful bias.

Address reasonable accommodations

Provide guidance for requesting and evaluating reasonable accommodations related to disabilities, pregnancy-related conditions, religious observances and other legally protected factors.

Establish reporting protections

Outline how employees can report discrimination, harassment or retaliation and reinforce protections for those who raise concerns.

Two colleagues sit at a desk in a modern office, looking at a tablet together. The man wears glasses and a black shirt; the woman, in a white blouse with black polka dots, listens attentively. A plant is visible in the foreground.

What to include in an equal employment opportunity policy

A clear policy gives employees, applicants and managers practical guidance on fair employment practices and workplace protections. This sample Equal Employment Opportunity Policy Template gives you a starting point you can adapt to your organization, workforce and applicable requirements. 

Use the template to address: 

  • Equal employment opportunity and nondiscrimination standards 
  • Employment decisions including hiring, compensation, promotions and training 
  • Protected characteristics under applicable laws 
  • Discrimination and workplace harassment 
  • Reasonable accommodations and the accommodation process 
  • Reporting procedures and confidential or anonymous reporting channels 
  • Protection from retaliation 
  • Training, compliance monitoring and enforcement 

The template is intended for general guidance and should be reviewed with qualified legal or compliance professionals to account for the requirements that apply to your organization and jurisdictions.

Start building your equal employment opportunity policy

This template is a practical starting point for setting fair employment standards, addressing discrimination and harassment, establishing accommodation procedures and explaining how employees can raise concerns.