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How WhistleB Works

See how WhistleB supports secure reporting, case management and whistleblowing compliance with intuitive workflows built for organizations operating in Europe.


Two men stand together looking at a tablet, while a WhistleB by NAVEX incident report form on the right asks about an expense fraud case with fields for concern, date, location, and case details filled out.

A secure whistleblowing process from report to resolution

WhistleB is an easy-to-use cost effective whistleblowing solution, expertly designed to receive and direct confidential reports to the appropriate personnel. WhistleB provides a simple, secure process for whistleblowers to report concerns confidentially and anonymously while providing you with an efficient system to manage these reports. 

Trusted by organizations in over 150 countries, WhistleB complies with national data protection laws – including the EU GDPR and the EU Whistleblower Protection Directive – incorporating national and EU regulatory requirements into its processes to minimize your legal risks. 

With the highest level of security, we safeguard you, your employees, your data and your organization’s reputation.

Reporting channel

The Reporting Channel is designed for employees and other stakeholders to report suspected wrongdoing easily, securely and anonymously.

A male healthcare professional in green scrubs, with a stethoscope around his neck, sits and uses a tablet. On the left, a WhistleB employee reporting portal screen shows how to submit a message, with Create Message and Follow up buttons below.

Benefits include

  • 24/7/365 availability – for individuals to report at their convenience 
  • Tailorable questionnaires – so your organization receives the exact information it needs from reports 
  • Easy to use – reports are submitted through a user-friendly platform, with handy prompts highlighting next steps for case managers and reporters 
  • Accessibility – reports can be submitted in 60+ languages, from any device, including smartphones 
  • Data privacy – reports are encrypted, no IP addresses or other metadata are tracked, and anonymous reporters stay anonymous 
  • Definable channels – set up separate reporting channels for different groups (e.g., legal entities, suppliers, customers) 
  • Legal context – legal information on national data privacy restrictions is available

A woman with curly hair and glasses sits at a table by a window, using a smartphone and a laptop. A coffee mug and a vase of flowers are in the background. She appears focused on her phone.

Additional reporting options

  • Telephone reporting – via our call center, where individuals can speak with trained communication specialists 
  • Secure voice messaging, Interactive Voice Response (IVR) – allows reporters the choice to leave a secure voice message

Case management tool

The Case Management tool simplifies and streamlines the process of receiving, monitoring and managing cases.

A woman with long gray hair and a black top stands with folded arms, smiling. In the foreground, a computer screen shows a whistleblowing case management interface labeled “WhistleB NAVEX” with case details.

The tool’s efficient case-handling capabilities allow you to

  • Categorize cases easily according to type 
  • Chat securely between authorized individuals 
  • Receive updates on cases status and process 
  • Reassign cases where required 
  • Make notes within the system 
  • Set automated deadline reminders 
  • Upload evidence files

A WhistleB by NAVEX dashboard displays performance indicators: for 2024, 408 cases received and 800.7 days handling time; for 2025, 78 cases and 371 days. Below, counters show 4 unread messages, 0 unread translations, and 10 open cases.

Other benefits include

  • Enhanced accessibility – the case management user interface (UI) is available in 15 languages, catering to a diverse range of users 
  • Secure communication – safeguard ongoing communication with anonymous whistleblowers and external stakeholders 
  • Comprehensive case overview – embedded language support, online statistics and follow-up functionality 
  • Robust security – including advanced settings like multi-factor authentication and user authority management 
  • Controlled access – role-based access control for restricting information based on individual authorizations 
  • In-depth analytics – report generation tool gives a clear view of current and historic data, statuses and performance indicators

Line graph showing the total number of cases over time from 01/26 to 06/26. Received cases are represented by a blue line, peaking around 8, while Closed cases are shown in green, staying below 2.

Compliance and reporting advantages

  • Legal compliance – adhere to whistleblowing legal requirements across different national jurisdictions 
  • Data protection – align with personal data handling requirements 
  • Unified reporting – log reports received via internal channels for a detailed view of all submissions

Built-in resource center benefits

  • Seamless implementation – step-by-step guidance for smooth onboarding 
  • Comprehensive support – access to essential documents, information, expertise, best practices, guidelines and communication support in one place

From report to case closure

Follow the lifecycle of a whistleblowing report – from initial submission through investigation, secure communication and program reporting.

  • A concern is reported securely

    The whistleblower accesses the Reporting Channel using a unique web address, selects their local language on the landing page and completes the questionnaire. They can choose whether they wish to remain anonymous. 

    Once submitted, the report is sent to appointed individuals within your organization. Meanwhile, the whistleblower is given a personal identification number (PIN) and password for future communication, including reviewing feedback or submitting additional information. 

    With telephony options: The reporter can choose to submit a report through the telephone reporting channel and is given a PIN for future communication.

A concern is reported securely

The whistleblower accesses the Reporting Channel using a unique web address, selects their local language on the landing page and completes the questionnaire. They can choose whether they wish to remain anonymous. 

Once submitted, the report is sent to appointed individuals within your organization. Meanwhile, the whistleblower is given a personal identification number (PIN) and password for future communication, including reviewing feedback or submitting additional information. 

With telephony options: The reporter can choose to submit a report through the telephone reporting channel and is given a PIN for future communication.

A group of people sitting around a table in a modern, glass-walled office. A man in a blue shirt is smiling and listening. Three others are engaged in conversation. The room is bright with natural light.

About NAVEX

NAVEX helps you build stronger ethics and compliance programs with software, services and expertise trusted by thousands of customers worldwide. Our integrated governance, risk and compliance solutions help you manage employee compliance, third-party risk, regulatory obligations and program reporting more effectively. 

With WhistleB, you gain a European whistleblowing solution backed by NAVEX global scale, ethics and compliance experience, and ongoing investment in innovation. Learn why more than 13,000 organizations worldwide trust NAVEX to support their ethics, risk and compliance programs.

Build trust and simplify whistleblowing compliance across Europe and beyond

See if WhistleB is right for you

WhistleB helps organizations build trusted speak-up cultures, meet European compliance expectations and protect sensitive data along the way. Share a few details and an expert will:  

  • Schedule a brief 15-minute call to understand your organization’s priorities 
  • Answer initial questions and discuss your goals 
  • Arrange a personalized demo tailored to your needs

Request your demo

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