Full-lifecycle policy management software

At its most basic, a policy management system is software that provides a central, digital repository for an organization’s policies and procedures. 

More effective systems also provide tools to manage the entire policy lifecycle. This typically includes automated workflows for approvals, version control to track all changes, and a way to distribute policies and track employee acknowledgment.

You could, but it would require a lot of developer resources to replicate even a fraction of what NAVEX One Policy & Procedure Management software does out-of-the-box. Our platform is a policy management tool built for compliance, with critical features like automated workflows and attestation tracking that SharePoint and generic document management systems don’t have.

Unlike standalone tools, NAVEX One Policy & Procedure Management software (formerly NAVEX PolicyTech) is just one of our integrated GRC platform solutions, all of which are designed to work together for a fully connected GRC program. For example, using NAVEX One Policy and Procedure Management software means you can link your policies and their performance directly to training and risk data through other solutions on the NAVEX One platform.

In Q4 2025, NAVEX introduced AI-assisted policy summaries in NAVEX One Policy & Procedure Management software – a new capability that helps organizations streamline policy communication and approvals. For newly-written policies, this AI-powered tool generates a concise summary suggestion that captures key points for review and refinement before sharing with stakeholders. For updates to existing policies, summaries highlight precise changes so stakeholders can approve revisions without needing to manually compare with previous versions. While this AI summarization tool is designed to make condensing full policies easier for policy writers, the process always requires human oversight. You people will always be able to tweak and confirm the summary suggestion before it is distributed.  

NAVEX One platform solutions also currently come with NAVEX One Compliance Assistant built into our employee compliance portal. This AI-powered chatbot tool integrates with your policy repository to give employees instant, conversational answers to their compliance questions in over 70 languages. Responses are pulled only from your in-house documentation, so you know any information supplied is accurate and relevant. 

We’re also continuously innovating! Soon, we’ll be expanding our AI-powered capabilities to further support your program growth. Just a few planned AI-powered features across NAVEX One solutions include AI automation of risk flagging and machine translations of notifications and reporting fields across our solutions. For our policy and procedure management software in particular, these new developments in AI will make it much faster and easier to update your policies (and related processes) in line with emerging regulations. Watch this space!

NAVEX One Policy & Procedure Management software improves compliance by ensuring the right people read, review and acknowledge the right policies at the right time. The system then creates a complete audit trail of these actions, giving you the solid proof you need for auditors and regulators. 

This level of proof is the foundation for confident compliance – and a cornerstone of effective employee compliance solutions within your connected GRC program.

There is no difference! As a core component of the NAVEX One GRC platform, PolicyTech has been renamed NAVEX One Policy & Procedure Management. It’s the same software our customers have used and loved for nearly 30 years, just regularly updated for the times and rebranded.

Yes! While you benefit from a central policy and document management perspective, NAVEX One Policy & Procedure Management software also makes it much easier for your people to complete the compliance tasks assigned to them. Our AI-powered NAVEX One Compliance Assistant also gives them a convenient way to get instant answers to specific queries without having to read through a whole policy document to find what they are looking for.

Employees log in to a simple portal where they see a to-do list of policies assigned to them. They can read the document directly in their browser on any device and provide a legally-sound electronic signature to acknowledge it, completing the task.

Yes, it’s configurable. We can add custom fields to meet your specific needs, including tracking which specific documents require specific individual or group approval and setting unique quarterly review cycles. You can also create unlimited customized email templates for different policy campaigns, so your people get tailored experiences and wrapper text depending on the policy topic.

Yes – NAVEX policy management software has a selection of ready-to-use, legally-vetted policy templates to help you cover key areas of your compliance program. These templates provide a plain-language base that you can customize and localize as needed, saving your policy writers time on initial drafting to speed up approval and roll out of best-practice policies. 

Current templates on NAVEX policy management software cover anti-bribery and corruption, conflicts of interest, drug and alcohol use, equal employment, supply chain integrity and workplace harassment. 

All our policy templates are developed in partnership with the Volkov Law Group.

No, our team guides you through a clear process. We know that a long, disruptive setup can be a dealbreaker when you have requirements you need to meet ASAP. Our policy and procedure management system implementation is designed to get you up and running smoothly so you can start seeing value fast.

Security is foundational to our platform. Your policies are stored in a secure, centralized repository with secure access controls. We use industry-standard encryption and are committed to maintaining the confidentiality and integrity of your compliance data.