NAVEX One Disclosure Management helps you receive and monitor potential conflicts of interest (COIs) disclosed by your employees, including gifts, travel and entertainment. Follow consistent processes, track changes over time and create focused COI reports in one system.
Give employees a clear way to disclose potential conflicts of interest and give reviewers a consistent process for assessing, tracking and managing disclosures over time.
Use configurable questionnaires to capture the disclosure information your team needs
Send each item to the right reviewer and keep supporting documents connected to the review
Give employees a simple way to update details when circumstances change
Clear questions get cleaner answers. NAVEX One Disclosure Management helps you shape conflict of interest questionnaires around your policies, employee groups and review needs. From there, you can route each disclosure to the right person or team for assessment using a consistent process every time.
Set an ethical tone by giving employees clear moments to submit, confirm or update disclosures. COI disclosure management software on the NAVEX One GRC platform helps you connect disclosures to onboarding, annual training and your broader risk and compliance program activity.
Your disclosure process should ask for the details your reviewers need. NAVEX One Disclosure Management helps you configure questionnaires by disclosure type, policy need and employee group, so each form reflects the risk being reviewed.
Annual campaigns set a baseline, but conflicts can change when an employee takes on outside work, receives a gift, changes role or develops a new business relationship. NAVEX One Disclosure Management helps employees update their disclosure status when circumstances change without waiting for the next campaign.
Disclosure data is more useful when your team can see patterns, not just individual submissions. NAVEX One Disclosure Management reporting helps you understand where disclosure activity is happening and where your program may need closer attention.
Manual disclosure management makes it harder to collect consistent information, connect the dots and understand what still needs attention. NAVEX One Disclosure Management gives teams a more structured process for managing disclosure activity.
Different disclosures can require different review workflows. NAVEX One Disclosure Management helps teams configure workflows, assign reviewers and keep follow-up tied to the individual disclosure record.
Weave compliance into the fabric of your team’s day-to-day. With NAVEX services, compliance becomes more than a requirement – it’s a natural, empowering part of your workplace culture.
Embarking on your governance, risk and compliance journey? We’re right beside you. Together, we’ll dive into your specific needs and chart a path that’s just right for your team – and that doesn’t end with software setup. We’re committed to ensuring you’re comfortable and confident navigating the NAVEX One GRC platform.
At the heart of every success story is a supportive team – and that’s exactly what you get with NAVEX. Whether it’s a quick query or in-depth support, we’re here for you.
Whether you need to integrate multiple systems or kick off an organization-wide process improvement project, we’re here to help. Together, we’ll map out these complexities, ask the right questions, rally key stakeholders and prepare for challenges ahead of time. Whatever your starting point, we can help you make the most of your investment.
Employees should submit a COI disclosure if they have a potential conflict or reportable activity to declare.
Common examples include outside employment, family or personal relationships, gifts, entertainment, travel, board roles or vendor relationships. Some employees may need more targeted questions based on their role or risk exposure, especially if they influence vendor selection, hiring decisions, approvals or access to sensitive business information.
Employees should update a COI disclosure whenever a relevant circumstance changes. They may also be asked to reaffirm whether their disclosure information is still accurate during onboarding, annual disclosure campaigns or recurring attestations.
NAVEX One Disclosure Management supports annual campaigns, amended responses and in-year updates, so teams can keep disclosure records current throughout the year.
Treat gifts, meals, travel and entertainment as disclosure moments when they could influence, or appear to influence, a business decision. Have clear, accessible policies on what is allowed, what needs approval and what must be recorded – and in which system. Give your employees training and practical examples, especially for vendor or customer situations, so they can recognize what needs approval or disclosure before accepting or offering it. Make sure they also have an easy way to check the policy or ask for guidance when they’re not sure. For more on this, see our COI and corporate gift-giving toolkit.
Reduce admin workloads by making disclosures easier to submit, review and track in one place. This cuts the work that usually eats time: chasing late responses, matching files to records, checking spreadsheets and rebuilding information for reports or audits.
Employees should know where to submit or update information. Reviewers should be able to see what needs action without searching emails, spreadsheets or shared folders. Automated reminders can support annual campaigns, while questions, documents and review notes stay with the disclosure. COI disclosure software can help you manage all these elements.
Yes, NAVEX One Disclosure Management software supports disclosures submitted by proxy. An authorized admin can select an option for “Complete by Proxy” when filling out a questionnaire, selecting the assignee and capturing the relevant disclosure information as well confirming as that they completed the form on the assignee’s behalf. This makes it much easier to have a consistent disclosure management process even when some individuals may be able to complete a disclosure form themselves.
Technology can better organize your disclosure data so your team can compare activity across submissions, departments, locations and campaigns.
For example, you might see recurring gifts from the same vendor, a rise in outside employment disclosures, or a cluster of similar conflicts in one team. Reporting and dashboards can help you find those patterns earlier and decide where policy guidance, training or review activity needs to be improved.
COIs involve the same decisions anti-bribery, anti-corruption and third-party controls are designed to protect: who gets business, who approves spend, how vendors are selected and how business relationships are conducted.
A family tie to a supplier, a financial interest in a partner or gifts from someone seeking business can all affect those decisions. Regulatory expectations apply because your organization is expected to have controls that reduce the risk of improper influence, bribery, corruption or third-party misconduct.
Learn more about COI disclosures, employee guidance and the compliance risks that can surface throughout the year.
Webinars On-Demand
Most UK organisations have policies covering conflicts of interest, gifts and outside activities but lack visibility into how those risks are disclosed, reviewed and managed in practice. Join us to learn how to close the gap between policy and real-world risk through effective disclosure management.
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19 Dec 2025 NAVEX Editorial Team
Building a compliance program with limited resources starts with consistency, not perfection. Learn how SMB leaders turn practical steps into lasting culture change.
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11 Nov 2025 NAVEX Editorial Team
Learn how to avoid conflict of interest gifts during the holidays. Explore best practices for gift-giving and hospitality compliance this festive season.
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Webinars On-Demand
Explore DOJ and global compliance expectations for conflicts of interest and see how to strengthen disclosure, oversight, and accountability.
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30 Sep 2025 Press release
CDL Nuclear Technologies, a fast-growing leader in cardiac diagnostic solutions, has built a centralized compliance program to protect its culture, streamline processes, and scale with its rapid expansion. Under the leadership of Chief Compliance Officer Heather Hurst, CDL has transformed how its distributed workforce manages regulatory requirements while continuing to deliver trusted service to healthcare providers nationwide.
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Courses
An all-video training course designed to resonate with today’s learners. Through realistic scenarios and interactive questions, it helps your employees reflect on ethical challenges they may face at work.
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Courses
NAVEX’s Conflicts of Interest course helps you ethically navigate the workplace by identifying and managing potential conflicts. Learn strategies to recognize, avoid and respond to these situations – protecting both yourself and your organization.
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Datasheets
As you work to reduce risks, it’s important to ensure employees are committed to the success of your business.
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Datasheets
By leveraging NAVEX GRC Insights, your organization can seamlessly access comprehensive data through both standard and personalized reports that are designed for day-to-day use and board presentations.
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Infographics
Third parties pose serious ethics and compliance risks to your organization and can have a devastating impact on your company’s reputation and long-term financial sustainability.
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Use Cases
NAVEX One provides tools and information that equips your risk and compliance program to help improve patient care and safety as well as staff retention.
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Customer Stories
CADCA’s goal was to embark on a journey to achieve ‘excellence in ethics’ - to manage through the scrutiny that comes with government contracts, foundation funding and being a non-profit, membership-based organization.
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From initial disclosure through review and reporting, NAVEX One Disclosure Management helps you manage potential conflicts with clearer workflows, better visibility and less administrative effort.