What to include in a responsible AI use policy
A responsible AI use policy establishes clear expectations for how employees can use artificial intelligence at work. It defines acceptable and prohibited uses, approved tools, data protection requirements and human oversight responsibilities.
This customizable AI policy template provides a practical starting point for establishing responsible AI guidelines that reflect your organization’s operations, risk profile and applicable requirements.
Use the template to address:
- Responsible AI principles, including fairness, transparency and human accountability
- Approved AI tools, access controls and acceptable use requirements
- Permitted, restricted and prohibited AI applications
- Confidential information, personal data and intellectual property protections
- Human oversight, output verification and accountability for AI-assisted decisions
- AI governance, risk assessments and approval of high-risk use cases
- Third-party AI due diligence and ongoing monitoring
- Employee training, incident reporting and protection from retaliation
- Compliance monitoring, enforcement and periodic policy review
The template is intended for general guidance and should be reviewed with qualified legal or compliance professionals to account for your organization’s AI use, applicable laws and operational requirements.
