Zespri International Strengthens Compliance Following ChallengesDownload
About this Case study
After a prosecution in China, Zespri took big steps towards improving their compliance program. With localization, translation and interpretation services for more than 160 languages, EthicsPoint makes it easy for Zespri to tailor its hotline to each of its global markets and meet evolving international privacy & reporting requirements.
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Challenge: Legal Troubles Overseas Shine a Light on Global Risks
Zespri International is a relatively small company with a large global footprint. Based in New Zealand, the kiwifruit exporter also has operations spread across Europe, Asia and the Americas. While New Zealand is a relatively low corruption country, that paradigm didn’t hold true for some of their offshore markets.
When the company commenced shipments to China in the late 90s, they did so with a model that meant distributors in the market were responsible for clearing the goods through the border, paying the local taxes and selling the fruits through reliable channels. With largely decentralized operations, each of Zespri’s offshore markets operated with quite a bit of autonomy, which ultimately led to severe financial and legal repercussions for the company when one of its importers was found guilty of duty evasion in China.
Zespri’s Chinese subsidiary was prosecuted as an accessory to the under-declaration of customs duties by a former importer, which led to an investigation, the imposition of significant fines on Zespri, imprisonment of a Zespri employee and significant legal fees. Investigations, both internal and external, revealed that trust and a lack of understanding were core factors. “We certainly should have been more on guard, asked more questions and been more knowledgeable of global behaviors and risks in this area,” said Colin Pretorius, internal audit and compliance manager for Zespri.
In addition to financial costs, there were huge costs in terms of time and resources. Zespri employees were interviewed about the incident, documents were requested and provided multiple times in relation to different legal proceedings, ongoing court cases took employees away from their jobs and media attention shone an unwanted spotlight on the company. “Those were all catalysts for us as a business to really say that’s not who we are. We needed to do something a lot more proactive,” said Pretorius.
Solution: EthicsPoint® Offers Customizable, Global Solution
Soon after its trouble in China, Zespri took big steps towards understanding the global compliance regulations in the areas in which they were operating. One of the key features of its new compliance program was EthicsPoint Incident Management. “We see EthicsPoint as a very important safety valve,” said Pretorius.
With localization, translation and interpretation services for more than 160 languages, EthicsPoint makes it easy for Zespri to tailor its hotline to each of its global markets and meet rapidly evolving international privacy and reporting requirements. “Our compliance program has matured our business quite strongly. EthicsPoint in particular has been a very easy-to-use system and has really checked one of those big boxes of challenges we had,” stated Pretorius.
The anonymous reporting solution is promoted throughout the company on posters in common areas, in Zespri’s code of conduct in its corporate training programs and in agreements with customers. Pretorius says all the promotion of EthicsPoint “sends a message to the company that we do mean it. It’s not just some wording in our policy somewhere. It’s actually something we feel passionate about.”
Results: Zespri Reaps Benefits from Commitment to Ethical Behavior
In addition to offering employees a safe and anonymous place to report misconduct, Zespri invested heavily in internal and external communication detailing its strict expectations for ethical behavior from employees, distributors, importers and customers.
That fastidiousness led to some tough business decisions that ultimately demonstrated the return on investment from doing business the right way. When Zespri discovered a handful of customers that weren’t meeting its guidelines for ethical behavior, the company dismissed them. However, Zespri was able to make that gap up and in the end, found better business partners. “In fact, we found five more that we were able to very early in our relationship make clear who we were, what we stood for, and what we expected from them. Then we follow this up with either compliance visits, or documentation checks or making sure that duties were correctly declared,” said Pretorius.
With clearer expectations, a better understanding of global compliance and improved avenues for reporting, Zespri has revamped its culture and ensured that its global footprint is an ethical one.
About NAVEX, Inc.
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