Working differently now than, say, three years ago? To address the rhetorical question – the way businesses do business and employees engage with the workplace has encountered a foundational shift in recent years.
While a templated and standardized approach to employee onboarding, training and other workplace tasks may have been acceptable in the past, many employees no longer accept a one-size-fits-all approach to their work-related tasks. The muti-generational workforce craves personalized experiences that cater to their unique needs, and not doing so can lead to diminished engagement.
Human Resources Information Systems (HRIS) have played a pivotal role in this transformation by providing employee portals that streamline HR tasks such as requesting time off, entering timecard information and viewing important documents. And while HRIS technology has evolved to meet many modern challenges, there has yet to be a comprehensive technology that does everything. After all, a multi-tool isn’t the best screwdriver on the market, just as an HRIS isn’t the best tool for compliance-related tasks. But together, an HRIS and a Governance, Risk and Compliance Information System (GRC-IS) can help keep employees organized and informed to help create a risk-aware culture of compliance.
So, how, and why should an HRIS and GRC-IS work together as complimentary systems? Let’s explore some of the use cases and benefits of leveraging the power of these employee portals.
Enhancing the employee experience
Business today is fast-paced and demanding, and employees need convenience and efficiency in their daily tasks. Regular training, requesting time away and other routine tasks become complicated and cumbersome if there are multiple passwords to remember and places to search for information. Modern HR information systems revolutionized the way employees interact with their HR departments, providing centralized portals that enable them to manage various HR-related tasks easily.
The introduction of employee portals in HRIS has not only improved the employee experience but also become an integral part of the modern workplace. A well-functioning HRIS offers employees a convenient and familiar platform where they can complete tasks as seamlessly as they sign up for benefits or fill out expense reports. And while an HRIS undeniably provides value to employees and HR leaders in this regard, there are still many other tasks and important information employees need – enter, the GRC-IS.
The NAVEX Compliance Hub – simplifying compliance tasks
Though there are other platforms to manage governance, risk and compliance, we’ll share what we know. The NAVEX One Compliance Hub serves as a prime example of how HRIS and GRC-IS can provide employees with a holistic experience. Compliance Hub leverages the same principles of an HRIS employee portal for compliance tasks in the form of a GRC-IS. It offers a centralized hub for all compliance-related tasks, making it simple and convenient for employees to access and manage compliance content.
An HRIS and GRC-IS can be leveraged together to realize the following benefits:
- Streamline compliance training: Let’s be honest – compliance training can be a cumbersome task for many employees. So, beyond making it relevant and compelling, it’s important to make it easily accessible. With Compliance Hub, employees can easily access and complete compliance training courses. The system tracks their progress and completion, ensuring they are always up to date with the latest compliance requirements.
- Easy access to policies: Ever have to dig through your company’s intranet to find a policy? Locating company policies can often be cumbersome, and a lack of convenient access means your workforce may not be well-equipped to follow them. Eliminate the variables of “can employees find our policies” and give employees convenient, creating a more informed and compliant workforce.
- User-friendly interface: We are now firmly in the era of user experience reigning supreme. Compliance Hub's user-friendly interface ensures compliance tasks are as familiar and simple as other HR-related activities. This not only improves the employee experience but also reduces the burden on HR departments by allowing employees to self-serve. Between the HRIS and GRC-IS, employees have a wealth of relevant information at their fingertips.
- Connected systems with APIs: Some solutions claim to “do it all” when in fact, many of the functions are sub-par. By leveraging APIs, you can choose best in class software for your business and still connect the HRIS and GRC-IS seamlessly. For example. Compliance Hub tracks all compliance related tasks such as training, conflict of interest disclosures and policy management and thorough an API can connect to your HRIS for tasks such as requesting PTO, completing HR-related documents and additional training, and more. Connecting systems via an API means no one has to settle, and employees, administrators and leaders can enjoy a seamless experience.
Used together (and at their full potential) a Human Resources Information System and a Governance, Risk, and Compliance Information System work to empower employees and improve culture. This is not a “nice to have” anymore, employees now expect a personalized experience, and one that simplifies their daily work tasks. Modern HRIS technology has already been pivotal in meeting these expectations. And the NAVEX One Compliance Hub demonstrates how these two systems can be used to paint a full picture and take the employee experience to the next level by offering a one-stop solution for all compliance-related needs.
In a world where compliance is more critical than ever, the HRIS-GRC-IS combination can be a game-changer, providing a holistic solution that caters to the needs of modern employees while strengthening an organization's compliance posture.
Ready to learn more about how Compliance Hub can work with your existing HRIS?